MS Teams Tips to Manage Remote Workers

How to Manage Remote Workers Better On Microsoft Teams

Changing your team’s work environment can be exciting and refreshing, but it’s also undeniably challenging. When that shift is to a remote environment, the challenge is even greater: How to Manage remote workers.

Wondering how you can manage remote teams?

Here are 12 effective ways to manage remote workers better on Microsoft Teams. 

12 Microsoft Teams Tips to Manage Remote Workers

1. Create separate channels to organize your remote team

Most companies create multiple teams, each one for a specific department, and add channels for smaller groups within their department or for project-based collaboration.

Create a separate channel for your team members to collaborate quickly and easily. And let them know how things are structured within this channel.

How can you do it:

Find the team name and click More options >>> Add channel. You can also click the Manage team and add a channel in the Channels tab. 

manage teams

2. Add a “Wiki” tab to add guidelines

When it comes to working from home, it’s not easy to set guidelines and ensure work etiquette is followed. Just add a wiki tab within Microsoft Teams, letting your team know the dos and don’ts of working remotely.

Every channel comes with a Wiki tab. With this tab, your team doesn’t have to search for specific guidelines for their work. And they can find it right within their channel.

How can you do it:

Select Add a tab button next to the other tab names in the channel >>> Select Wiki from the tab gallery >>> Name the tab and start writing.

add wiki

3. Use Notes for project management and collaboration

OneNote is built into Microsoft Teams and shows up as a tab named ‘Notes’ within your channels.

It allows you to view and manage tasks that everyone within that team has on their plate without switching to a separate window for their task list.

How can you do it:

Select Add a tab button at the top of the channel and select OneNote >>> Select Create a new Notebook >>> Add a Name >>> Click Save.


4. Add frequently used apps to your channel

You can add frequently used apps like Trello and Surveymonkey within your channels so that your remote employees don’t have to switch to another window every time they need to access these apps.

How can you do it:

Click Add a tab at the top of the channel or chat >>> click the app you want, and then follow the prompts >>> Use Search if you don’t see the app you want.

5. Add time tracking apps like Timely

Timely allows you to automate time tracking right within Microsoft Teams. Get complete transparency over all the time your team spends collaborating in Microsoft Teams with automatic overtime time tracking

You can easily track where your project budget goes and know what your team is working on.

How can you do it:

Just go to MS Teams apps and add Timely to your Microsoft teams.


6. Use Sharepoint to keep your files centralized

When your team is working remotely, file management is crucial to ensure you can work quicker and better. Set up Sharepoint to keep your files centralized and easy to access.

It looks like a hub of files, and you can organize it into headings to simplify your team’s search for specific files.

How can you do it:

In Teams, select the channel page. To the right of the channel name, select the + on the tab bar >>> Select SharePoint tab >>> Select Lists >>> Select the SharePoint content to add as a tab in the channel.


7. Conduct meetings with MS Teams

Since your team is working from home, a meeting can help align work, understand bottlenecks, define the next steps for work being done, and avoid delays in work.

Microsoft Teams has in-built audio and video call features.

How can you do it?

You can make personal or group calls with anyone in your team directly from a chat. 

Go to your chat list, and click New chat icon >>> Type the name or names into the To field at the top of your new chat >>> Then click Video call or Audio call to start a call.


8. Collaborate using @mention

Use @mention to mention and tag teammates, adding them to a specific discussion. This way, those who need to provide feedback and suggestions can be notified.

How can you do it:

To get someone’s attention, type @, then their name (or pick them from the list that appears). Type @team to message everyone in a team or @channel to notify everyone who favorited that channel. 

mention feature

9. Send praise and badges to your team

Using the Open Badges app template in Microsoft Teams, you can create and award badges to team members conveniently within the Teams’ context. Once awarded, recipients and other team members are notified about the awarded badge, and award details can be viewed by simply tagging the badge recipient within the channel conversation.

All your team members can also select badges from a complete list and award recognition to one another.

How can you do it:

Below the space where you write a new message or reply >>> select Praise or click Messaging extensions >>> Choose a badge >>> Add the name of the people you want to praise >>> Select Preview >>> Click Send.


10. Send the meeting recording to all your team members

Microsoft Teams allows you to record the meetings you have on the platform to review it later or share it with team members who couldn’t attend. Recording owners can download and distribute their meeting recordings. 

How can you do it:

Go to the meeting recording in the chat history and select More options button >>> Get Link >>> In the Get Stream link dialog box, select Copy >>> Paste the link and share it with your teammates.

record meeting

11. Build a friendly team culture with Trivia

Trivia is the new way to connect with your remote team while playing exciting quizzes on Microsoft Teams! Get summarised results at the end of every Trivia quiz and find your very own Quizzard!

How can you do it:

Just go to MS Teams apps and add Trivia to your Microsoft teams.


12. Recognize your remote employees with EngageWith

One of the biggest challenges in front of companies: How to keep remote workers engaged. EngageWith is an employee recognition and rewards platform that enriches your company culture. It virtually brings recognition and fun within your Slack and MS Teams workspace.

How can you do it?

Just go to MS Teams apps and add EngageWith to your Microsoft Teams.



How do I keep my remote workers engaged?

Keeping your remote workers engaged and inspired doesn’t have to be complicated. To help you keep work running smoothly as your team navigates this “new normal,” here are some remote team building activities to maintain engagement while you’re all working from home.

How can MS Teams help me to manage remote teams?

Many companies use online collaboration platforms like Microsoft Teams for remote work. In this guide, you’ll find everything to get the most out of MS Teams.

How do I empower remote employees to be more productive?

Remote work has become new normal to the global workforce. And as an employer, it’s your job to motivate and empower your remote employees. There are many ways to help make work from home more connected, goal-oriented, and even more productive than the physical office.

With these Microsoft Teams tips and tricks, it’s easy for you to manage your remote workers. Do you have any other MS Team tips? Please drop your views here.

Want to bring your teams together? Trivia is the new way to connect with your remote team while playing exciting quizzes on Slack and Microsoft Teams. Get Your Free Trial Now!

Pawan Kumar

I'm a Content Marketer at Springworks. I've been featured in many reputed publications and online magazines! I'm an avid reader and movie buff. Let's connect on Social Media.

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