HR Policy Templates to Help Your Startup Grow
We have created a one-stop solution to reduce 90% of your hard work when it comes to creating policies for your organization.
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Anti-Sexual Harassment Policy
This policy is mandatory for strict prohibition of any sort of unwelcome physical contact, demand for sexual favours or passing remarks around it. It ensures that people who are victim to any such situations can call for strict actions against the person found guilty.
Workplace Bullying Policy
Workplace bullying includes physical or verbal acts that might hurt or isolate a person. In order to prevent it, you need to have a mandatory policy against the same.
Anti Discrimination Policy
This policy is a step towards ensuring that no employees face discrimination on the basis of “race, colour, sex, language, religion, demographic, economic, social situation, etc.”
Attendance and punctuality policy
Employees are expected to reach on a time and days specified by the organization. This policy does not include the paid time-offs provided by the company.
Bring your own device policy
Some organizations prefer employees bringing /using their own devices for work purposes. Hence, they need to create their Bring your own Device policy.
Cash handling policy
In order to prevent theft within the company, you need to create a cash handling policy which lays down standard expectations to be matched by employees when it comes to handling company’s cash.
Child labour policy
Laws against child labour call for strict actions when breached. Child labour occurs when children under the age of 12 are made to work. Not only organizations, but every individual, should take a stance against it.
Code of conduct policy
One of the most common policies around organization, code of conduct talks about the company principles, values, expectations from the employees in terms of work ethics and standards.
Company sick leave policy
It is obvious that this policy is also mandatory in every organization. Every employee is entitled to taking paid time off when they are unwell. These kinds of leaves are known as sick leaves and organizations fix a number of time-off to offer per year.
Computer use policy
How to use the computer and other work-related devices and equipment correctly? To explain this to your employees, you have to create an effective computer use policy. This should include everything- from when to take consent to what to do if stolen/lost/misused.
Conflict of interest
Create a policy which effectively discusses what to do in conflict situation, and how both the employers and the employees are responsible for resolving it.
Contractor policy
This one is specifically designed to cater to outsourced workers. When you reach out to a third party instead of an employee, the perks you offer, the procedure, etc., changes.
Corporate Social Responsibility
As evident by the name itself, corporate social responsibility means contributions made by a business towards the social good.
Diversity and inclusion
All sections, caste, religions, gender of different employees should be welcomed, respected, and treated equally. Hence, in order for employees to abide by these rules, it is important to have a D&I policy set-up within the workplace.
Dress code policy
Many organizations have rules around how they want their employees to be dressed. A dress code policy includes everything- from how to dress, who does this policy apply to, and what if someone violates it.
Drug testing
Create an entire drug testing policy which states the need for random drug testing in the workplace and how the entire procedure will be conducted.
Employee business expense reimbursement
Employees might have to make any work-related expenses while doing their tasks. Ideally, the organization should take responsibility for those expenses.
Employee referral policy
Organizations offer a referral bonus when an employee successfully brings in a right fit for an open position. This bonus can vary based on company, role, and more.
Workplace Relationship Policy
While a company cannot prevent friendships or romantic relationships between the employees, they often create certain guidelines around it. The purpose of the same is to ensure a strict and fair line between personal engagements and professional responsibilities.
Employee remote work policy
As more and more companies have switched to being permanently remote/hybrid, they need a new set of detailed guidelines for this different way of functioning and conducting tasks.
Employee smoking policy
Companies need to keep their workplace smoking-free to: Protect non-smokers from passive smoking, create a clean workplace, and avoid possibilities of fire
Employee theft policy
If employees are using anything that belongs to the workplace, they are bound to return it timely and in a fit condition. This policy should be used for prevention of thefts of these belongings by the employees and strict actions to be taken if anyone attempts to violate it.
Employee confidentiality
This policy talks about how employees should handle confidential information and what are the actions that would be taken in case of the violation for this act.
Environmental policy
Organizations should take necessary steps to reduce their impact on the environment. An environment policy consists of steps that the organization would take in order to do the same.
Exit interview
Your employees are the face of your company. They represent you! When an employee resigns from the company, it is important to know why they made this decision and what they now feel about the company.
Gift policy
No employee can accept personal monetary benefits/gifts from an existing/potential client. Gifts to all employees under a reasonable value can be accepted.
Grievance policy
This policy covers how an employee raises and puts forward their complaints in a healthy manner.
Hiring policy
This policy determines the recruitment procedure of new candidates within the organization- from whether to hire externally or internally, platforms to find candidates, selection stages, and more.
Internal Job Posting
This policy ensures that any open vacancies are posted internally before externally. The idea is to give employees the opportunity to grow in their career and pursue their passions.
Internet and email policy for employees
The internet/email usage is mandatory for employees to establish connections and handle work processes. The internet and email policy for employees determines the extent to which employees can use these measures and the procedure of using it.
IT Cyber Security
This policy states the guidelines for securing and preserving the data and technology systems of the organization. Every organization has important data and information that needs to be protected by any sort of leakage, fraud, etc.
Job Rotation Policy
Job rotation is necessary for giving employees a space to explore themselves and their passions. hence, this template decides the procedure for employees who want to transfer their departments within their organization.
Leave policy
The leave policy ensures a reasonable amount of days for recreation and time-offs for the employees every year. Therefore, a certain number of casual and sick leaves are mandatory in every organization.
Parental Leave
Parental leave policies provide a reasonable amount of time-offs to women and men employees expecting a child. Therefore, these leaves are necessary to bond and take care of their kids.
Occupational workplace health safety
Your workplace should follow the most hygienic practices and offer the best working conditions to the employees. The policy should cover all legal standards to create a healthy and safe workplace.
Payroll Advance policy
This policy ensures early payments to your employees in some cases as a short-term loan.
Payroll Appraisal And Salary Review
This policy covers all stages of an employee’s performance appraisal– from planning, discussing, and reviewing. For example, it includes transfers, salary raises, and more.
Pets in the workplace policy
Organizations often allow employees to bring in their pets and take care of them within the workplace. This policy covers the do’s and dont’s of the same.
Travel policy
Your employees might have to travel to different places due to work-related tasks. And ideally, it is the responsibility of the organization to reimburse/pay for these travel expenses.
Notice Period
While the aim is to retain your employees, often for some particular reason, resignation is inevitable. After an employee resigns, there is a set of particular rules and guidelines to be followed.
Probation and confirmation
Every employee’s first few months of employment are probationary. Here, the company analyzes their performance and then confirms their role. Hence, every organization needs a policy to cover the regulations of the probation period.
Rewards and recognition
If employees do not get the recognition they deserve, they will not remain motivated for long. The key ingredient to effective employee retention and dedication is to make them feel valued and recognized for their contributions. This recognition can either be monetary or a simple pat on the back.
Separation policy
A separation policy ensures that the termination of an employee is done with full clarity and zero disputes.
Social Media Policy
Along with your company’s social media, it is probable that whatever your employees post from their own social media accounts can pose a threat to the company and its image. Hence, this policy prevents any such situations.
Whistleblower policy
A whistleblower is a person who reports any sorts of violations or misbehavior within the organization. This policy covers the protection offered to the whistleblower in terms of confidentiality and against retaliation.
Transport Policy
This policy ensures transport facilities to employees especially when they are working late or having early shifts for their safety and convenience.
Violence at workplace
This policy makes employees aware about what workplace violence is and additionally to encourage them to report any early signs or threats.
Developing HR policies
The process is easy!
1
Identify the need for a new policy
Each company should aim to detect specific requirements and start creating policies for those needs by also taking into consideration their business culture.
2
Define clear roles when developing policies
You will need to decide who to involve in the process and what roles they’ll hold. you can create a cross-functional team, including leadership, HR and other members of staff.
3
Determine policy content
The content can only be produced once there is a clear blueprint of what you want to achieve by devising this policy. Together you can decide what the objective is for each policy.
You ask, we answer
To present a clear picture of the policies and procedures, let’s have a look at some FAQs related to the subject
The basic HR policies for any organization includes:
- Employment contract
- Anti-Sexual harrasment policy
- Employee wages
- Code of Conduct
- Leave policy
- Employee termination/separation policy
There are many more policies that are necessary for every organization to have as mentioned in the page above.
Here are a few tips to keep in mind while writing a policy template:
- Write in a simple language- policies should be crisp and simple. It should not consist of confusing, fancy words which people might not even be aware of.
- Cover every aspect of the policy- any possibilities, any ways of prevention, etc.
- It should be accurate and compliant.
- Have clarity about the roles of the employees in the stated concern.
- Maintain transparency within the organization.
- Encourage clear communication around the policies.
- Build a common goal for the organization and its employees.
- Communicate the reason and importance behind these policies.
Here are a few factors to consider before drafting a new HR policy within your organization:
- All the legal regulations and formalities around the concern.
- Diversity within the workplace.
- Who is this policy for?
Need some help developing HR policies to your needs?
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