{"id":506569,"date":"2021-10-19T13:42:00","date_gmt":"2021-10-19T08:12:00","guid":{"rendered":"https:\/\/www.springworks.in\/blog\/?p=506569"},"modified":"2025-07-16T18:44:08","modified_gmt":"2025-07-16T13:14:08","slug":"gender-pronouns-in-organization","status":"publish","type":"post","link":"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/","title":{"rendered":"Using Gender Pronouns in Your Organization [Best Practices]"},"content":{"rendered":"\n<p>GLAAD\u2019s Accelerating Acceptance 2017 <a href=\"https:\/\/www.glaad.org\/publications\/accelerating-acceptance-2017\">survey<\/a> shows that the acceptance of LGBTQ+ identities has reached historic levels, particularly among millennials. Acceptance is becoming mainstream, and young people are now more likely to openly identify as LGBTQ+ while rejecting traditional labels and seeing the world in terms beyond a binary.&nbsp;<\/p>\n\n\n\n<p>What does this mean for organizations? The world has changed. Organizations must also learn to keep up with these changes.&nbsp;<\/p>\n\n\n\n<p>With conversations around gender changing and the status quo being redefined, the workplace is being reshaped.&nbsp;<\/p>\n\n\n\n<p>In these exciting times, gender pronouns are an emerging workplace trend. Let\u2019s find out how it can be adopted in a <a href=\"https:\/\/www.springworks.in\/blog\/creativity-and-innovation-in-the-workplace\/\">progressive and welcoming workplace<\/a>.&nbsp;<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_77 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/#Using_Gender_Pronouns_in_the_Workplace\" >Using Gender Pronouns in the Workplace<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/#It_Starts_with_Awareness\" >It Starts with Awareness<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/#Keep_the_Rules_Same_for_Everyone\" >Keep the Rules Same for Everyone<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/#Encourage_Your_Team_to_State_Their_Pronouns\" >Encourage Your Team to State Their Pronouns<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/#Have_You_Misgendered_Someone\" >Have You Misgendered Someone?&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/#Eliminate_Gendered_Language\" >Eliminate Gendered Language&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/#Accommodate_Transgender_and_Gender_Non-Conforming_People\" >Accommodate Transgender and Gender Non-Conforming People<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/#Show_Your_Employees_That_You_Care\" >Show Your Employees That You Care<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/gender-pronouns-in-organization\/#The_Takeaway\" >The Takeaway<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"h-using-gender-pronouns-in-the-workplace\"><span class=\"ez-toc-section\" id=\"Using_Gender_Pronouns_in_the_Workplace\"><\/span><strong>Using Gender Pronouns in the Workplace<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Language in the workplace can often be inadvertently gendered. For instance, positions of power like \u201cchairman\u201d or referring to married women with the prefix \u201cMrs.\u201d have been questioned for years.<\/p>\n\n\n\n<p>But now that gender neutrality is becoming more mainstream, organizations should be more careful about the language and its impact on the workplace.&nbsp;<\/p>\n\n\n\n<p>Consider using gender-neutral language for the most part and opting for gendered pronouns only if the person has given you explicit information about their gender.&nbsp;<\/p>\n\n\n\n<p>Gender-neutral pronouns and prefixes are- they, them, their, and Mx.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-it-starts-with-awareness\"><span class=\"ez-toc-section\" id=\"It_Starts_with_Awareness\"><\/span><strong>It Starts with Awareness<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Not sure what pronouns to use for a person at work? Listen to them. Notice what pronouns they use for themselves and what their closest friends use. If that\u2019s not possible, begin by mentioning your pronouns and then politely ask them what theirs are.&nbsp;<\/p>\n\n\n\n<p>You can go with something like this, \u2018Hi, I\u2019m Jackie, my pronouns are she and her. What about you?\u2019&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-keep-the-rules-same-for-everyone\"><span class=\"ez-toc-section\" id=\"Keep_the_Rules_Same_for_Everyone\"><\/span><strong>Keep the Rules Same for Everyone<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You don\u2019t want to single out people who you assume to be gender non-conforming.&nbsp;<\/p>\n\n\n\n<p>When asking for someone\u2019s pronouns, ask everyone. Don\u2019t just do it for some people who you aren\u2019t sure about. Never assume anyone\u2019s pronouns, and always ask before using any.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-encourage-your-team-to-state-their-pronouns\"><span class=\"ez-toc-section\" id=\"Encourage_Your_Team_to_State_Their_Pronouns\"><\/span><strong>Encourage Your Team to State Their Pronouns<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>No one likes to be singled out and be termed the outlier. So make things easy for employees and encourage them to state their pronouns wherever possible.&nbsp;<\/p>\n\n\n\n<p>For instance, many people are now stating their preferred pronouns in their social media bios, business cards, and <a href=\"https:\/\/woodpecker.co\/email-signature-generator\/\">email signature<\/a>.&nbsp;<\/p>\n\n\n\n<p>To ensure consistency as you scale this initiative, consider using an <a href=\"https:\/\/www.wisestamp.com\/email-signature-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">email signature management tool<\/a>. These platforms allow HR or communications teams to centrally deploy updated signatures\u2014including pronouns, logos, disclaimers, and banners &#8211; for everyone in the organization. It keeps all outbound emails professional, inclusive, and aligned with your brand, without relying on individuals to update settings manually.<\/p>\n\n\n\n<p>Make it the norm to state your pronouns at the beginning of any conversation and ensure that the company leadership starts doing this. All <a href=\"https:\/\/www.attendancebot.com\/blog\/diversity-and-inclusion-activities\/?utm_source=springworks-blogs&amp;utm_medium=in-line&amp;utm_campaign=gender-pronouns\">diversity and inclusion initiatives<\/a> perform better when they are top-down.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-have-you-misgendered-someone-nbsp\"><span class=\"ez-toc-section\" id=\"Have_You_Misgendered_Someone\"><\/span><strong>Have You Misgendered Someone?&nbsp;<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Misgendering someone is wrong. But if it was done inadvertently, just apologize and do better next time.&nbsp;<\/p>\n\n\n\n<p>But do make sure that you aren\u2019t doing it repeatedly because that means you just don\u2019t care enough to make a change. For example, if you keep referring to someone as Jackie when their name is Jackson, they will get annoyed over time. Gender pronouns work in the same way. Respect your colleagues and do better.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-eliminate-gendered-language-nbsp\"><span class=\"ez-toc-section\" id=\"Eliminate_Gendered_Language\"><\/span><strong>Eliminate Gendered Language&nbsp;<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Be it meetings, emails, articles, or text messages, avoid using gendered language altogether.&nbsp;<\/p>\n\n\n\n<p>Stop using pronouns like he, him, his or she, her, hers. Ze\/hir\/hirs can replace both he\/him\/his and she\/her\/hers and so can ey\/em\/eirs. Use the word \u2018person\u2019 more often. For instance, instead of singling out someone by saying \u2018the girl in the sales department,\u2019 try \u2018the person in the sales department.\u2019&nbsp;<\/p>\n\n\n\n<p>Similarly, in your salutations, avoid using terms like sir or madam and adopt a gender-neutral language.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-accommodate-transgender-and-gender-non-conforming-people\"><span class=\"ez-toc-section\" id=\"Accommodate_Transgender_and_Gender_Non-Conforming_People\"><\/span><strong>Accommodate Transgender and Gender Non-Conforming People<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>In your workplace, make changes that accommodate everyone.&nbsp;<\/p>\n\n\n\n<p>If the restroom says female (with a dress) and male (without a dress) separately, consider making the signage more gender-neutral. Many companies are now considering non-gendered washrooms, and it\u2019s a step in the right direction.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-show-your-employees-that-you-care\"><span class=\"ez-toc-section\" id=\"Show_Your_Employees_That_You_Care\"><\/span><strong>Show Your Employees That You Care<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You need to <a href=\"https:\/\/www.springworks.in\/blog\/create-psychological-safety-in-workplace\/\">cultivate an environment where everyone feels safe and comfortable<\/a>. For employees who are transgender and are gender non-conforming, show them that they can be authentic at work. Allow them to express themselves through language, clothing, makeup, and anything else that makes them feel comfortable.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-takeaway\"><span class=\"ez-toc-section\" id=\"The_Takeaway\"><\/span><strong>The Takeaway<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The world is changing when it comes to someone\u2019s gender identity and expression. Most workplaces are trying to be as gender-neutral as possible, but we also need to take a step forward and embrace pronouns that work for individuals.&nbsp;<\/p>\n\n\n\n<p>Using gender pronouns, whether in your emails or in-person, can reduce the chance of misgendering and is an essential strategy for inclusivity.&nbsp;<\/p>\n\n\n\n<p>Everything good starts with awareness and practice. Although this may seem like a small and easy step, pronouns are only one part of a larger puzzle. The larger picture is the <a href=\"https:\/\/www.springworks.in\/blog\/mental-health-of-remote-employees\/\">mental health of many employees<\/a>, their productivity, and the work environment within organizations.&nbsp;<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<p style=\"font-size:18px\"><strong><em>This is a guest post by <a href=\"https:\/\/www.attendancebot.com\/\">AttendanceBot<\/a>, a chat-first app to solve all your time tracking, absence management, vacation tracking, and employee shift planning problems.<\/em><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Gender pronouns are an emerging workplace trend. Let\u2019s find out how it can be adopted in a progressive and welcoming workplace.<\/p>\n","protected":false},"author":3,"featured_media":506575,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[879],"tags":[],"class_list":["post-506569","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-culture","disable-dropcap","disable-2-columns"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Using Gender Pronouns in Your Organization [Best Practices] - Springworks Blog<\/title>\n<meta name=\"description\" content=\"Gender pronouns are an emerging workplace trend. 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