{"id":504512,"date":"2021-06-17T19:09:38","date_gmt":"2021-06-17T13:39:38","guid":{"rendered":"https:\/\/blog.springworks.in\/?p=504512"},"modified":"2023-06-09T11:21:21","modified_gmt":"2023-06-09T05:51:21","slug":"termination-letter-templates","status":"publish","type":"post","link":"https:\/\/blog.springworks.in\/termination-letter-templates\/","title":{"rendered":"5 Examples of Termination Letters Done Right"},"content":{"rendered":"\n<p>At a time when employer branding is very important \u2013 the firing process has equal importance with the hiring process. Most candidates look for reviews online before joining, and companies with low-rating find it tough <a href=\"https:\/\/www.springworks.in\/blog\/hire-right-talent-for-a-startup\/\">hiring good talent<\/a>.<\/p>\n\n\n\n<p>A termination letter for employees is an important component in the firing process, and it is critical to get it right to avoid any uncomfortable outcomes and controversy.<\/p>\n\n\n\n<p><strong>Does the termination letter matter in today\u2019s day and age? Yes, more than ever!<\/strong><\/p>\n\n\n\n<p>Termination letters provide the employer with the required paper trail in case of a lawsuit. A standard termination letter will have the following:<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Confirmation of reason of termination<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Provide receipt of company property<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Any other important information to be given to the employee<\/p>\n\n\n\n<p>This article does not have legal advice and is only a perspective. Therefore, it is better to check with your Legal Team first before setting a termination letter example yourself.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_77 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/termination-letter-templates\/#Types_of_termination_letter\" >Types of termination letter<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/termination-letter-templates\/#What_should_an_employee_termination_letter_sample_include\" >What should an employee termination letter sample include?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/termination-letter-templates\/#5_Terminal_Letter_Templates\" >5 Terminal Letter Templates<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/termination-letter-templates\/#Termination_letter_template_1_Layoffsdownsizing\" >Termination letter template 1: Layoffs\/downsizing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/termination-letter-templates\/#Termination_letter_template_2_Misconduct\" >Termination letter template 2: Misconduct<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/termination-letter-templates\/#Termination_letter_template_3_Attendance\" >Termination letter template 3: Attendance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/termination-letter-templates\/#Termination_letter_template_4_Performance\" >Termination letter template 4: Performance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/termination-letter-templates\/#Termination_letter_template_5_Business_contract_expiry\" >Termination letter template 5: Business contract expiry<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"#\" data-href=\"https:\/\/blog.springworks.in\/termination-letter-templates\/#Conclusion\" >Conclusion&nbsp;<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"h-types-of-termination-letter\"><span class=\"ez-toc-section\" id=\"Types_of_termination_letter\"><\/span><strong>Types of termination letter<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Termination letters can broadly be divided into the following categories:<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Layoffs<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Cause (Performance\/misconduct\/attendance etc)<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Business Contract expiry<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><a href=\"https:\/\/springrecruit.com\/\"><img fetchpriority=\"high\" decoding=\"async\" width=\"500\" height=\"300\" src=\"https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-5-1.png\" alt=\"free forever ATS\" class=\"wp-image-508466\" srcset=\"https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-5-1.png 500w, https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-5-1-300x180.png 300w, https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-5-1-60x36.png 60w, https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-5-1-480x288.png 480w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/a><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-should-an-employee-termination-letter-sample-include\"><span class=\"ez-toc-section\" id=\"What_should_an_employee_termination_letter_sample_include\"><\/span><strong>What should an employee termination letter sample include?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Termination letters should be professional and to the point. Regardless of the category of the termination letter, the following should always be included: <strong>(<a href=\"https:\/\/ctt.ac\/Iw1i0\">Click to Tweet<\/a>)<\/strong><\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Name of the Employee<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Organization Name<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Name of Manager overseeing the termination process<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Letter Date<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Termination Date<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Termination Reason<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; List of verbal and written warnings, if any<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; List of company assets to be handed over (laptop, keys, etc.)<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Receipt of company property<\/p>\n\n\n\n<p>&#8211;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Details about final pay, severance, and other benefits, if any<\/p>\n\n\n\n<p><strong><em>NOTE: Jokes, unprofessional language, over-sympathetic language should never be a part of the letter of termination of employment.<\/em><\/strong><\/p>\n\n\n\n<p class=\"has-white-color has-vivid-cyan-blue-background-color has-text-color has-background has-medium-font-size\"><strong>Recommended Post: <a href=\"https:\/\/www.springworks.in\/blog\/lets-talk-notice-periods\/\">Let\u2019s Talk Notice Periods<\/a><\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-5-terminal-letter-templates\"><span class=\"ez-toc-section\" id=\"5_Terminal_Letter_Templates\"><\/span><strong>5 Terminal Letter Templates<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Here are the employee termination email samples for various cases. It is better to double-check with your legal team before signing off and issuing one of these. <strong>(<a href=\"https:\/\/ctt.ac\/j7Rn5\">Click to Tweet<\/a>)<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-termination-letter-template-1-layoffs-downsizing\"><span class=\"ez-toc-section\" id=\"Termination_letter_template_1_Layoffsdownsizing\"><\/span><strong>Termination letter template 1: Layoffs\/downsizing<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><em>[Date]<\/em><\/p>\n\n\n\n<p><em>Dear [Employee Name],<\/em><\/p>\n\n\n\n<p><em>[Company name] has been <a href=\"https:\/\/3financialgroup.com\/widowhood-survive-financially\/\">facing financial difficulties<\/a> due to several factors. After exploring various options to improve the situation, we have concluded that we will have to eliminate [number of positions] positions. Unfortunately, your position is one among those and will be terminated effective [date].<\/em><\/p>\n\n\n\n<p><em>You will receive a call from the HR team in the next week for a final meeting. The meeting is about conveying the final paycheck details, details about the placement firm that may help you find another job, and other formalities involved in the process.<\/em><\/p>\n\n\n\n<p><em>Please accept our appreciation for the contribution made to the company during your employment with [Company name]<\/em><\/p>\n\n\n\n<p><em>Sincerely,<\/em><\/p>\n\n\n\n<p><em>[Name]<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-termination-letter-template-2-misconduct\"><span class=\"ez-toc-section\" id=\"Termination_letter_template_2_Misconduct\"><\/span><strong>Termination letter template 2: Misconduct<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><em>[Date]<\/em><\/p>\n\n\n\n<p><em>[Employee Name],<\/em><\/p>\n\n\n\n<p><em>This letter is to confirm that your employment with [Company name] stands terminated effective [date].<\/em><\/p>\n\n\n\n<p><em>The internal investigation has concluded that your actions on [date of the incident] towards your colleagues violated the [name of policy violated] policy.<\/em><\/p>\n\n\n\n<p><em>We have received your laptop and keys at the termination meeting. You will receive a separate communication for the final paycheck and other benefits.<\/em><\/p>\n\n\n\n<p><em>If you have any questions, you may contact [name]<\/em><\/p>\n\n\n\n<p><em>Regards,<\/em><\/p>\n\n\n\n<p><em>[Name]<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-termination-letter-template-3-attendance\"><span class=\"ez-toc-section\" id=\"Termination_letter_template_3_Attendance\"><\/span><strong>Termination letter template 3: Attendance<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><em>[Date]<\/em><\/p>\n\n\n\n<p><em>[Employee Name],<\/em><\/p>\n\n\n\n<p><em>This letter is to confirm that your employment with [Company name] stands terminated effective [date].<\/em><\/p>\n\n\n\n<p><em>The internal investigation has concluded that your attendance has not been in line with the [name of attendance policy] policy. Despite oral and written warnings, your attendance schedule has not matched company policy.<\/em><\/p>\n\n\n\n<p><em>We have received your laptop and keys at the termination meeting. You will receive a separate communication for the final paycheck and other benefits.<\/em><\/p>\n\n\n\n<p><em>If you have any questions, you may contact [name]<\/em><\/p>\n\n\n\n<p><em>Regards,<\/em><\/p>\n\n\n\n<p><em>[Name]<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-termination-letter-template-4-performance\"><span class=\"ez-toc-section\" id=\"Termination_letter_template_4_Performance\"><\/span><strong>Termination letter template 4: Performance<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><em>[Date]<\/em><\/p>\n\n\n\n<p><em>[Employee Name],<\/em><\/p>\n\n\n\n<p><em>This letter is to confirm that your employment with [Company name] stands terminated effective [date].<\/em><\/p>\n\n\n\n<p><em>The internal assessment has concluded that your performance is not in line with the requirements of the position. There has been oral and written communication to you regarding this from your Manager in the past. The past appraisals also point to the fact that your performance is not consistent.<\/em><\/p>\n\n\n\n<p><em>We have received your laptop and keys at the termination meeting. You will receive a separate communication for the final paycheck and other benefits.<\/em><\/p>\n\n\n\n<p><em>If you have any questions, you may contact [name]<\/em><\/p>\n\n\n\n<p><em>Regards,<\/em><\/p>\n\n\n\n<p><em>[Name]<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Termination_letter_template_5_Business_contract_expiry\"><\/span><strong>Termination letter template 5: Business contract expiry<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><em>[Date]<\/em><\/p>\n\n\n\n<p><em>Dear [Name],<\/em><\/p>\n\n\n\n<p><em>This is to inform you that our contract stands terminated effective [date].<\/em><\/p>\n\n\n\n<p><em>Thank you for your efforts while our association lasted, but due to [reasons] we have decided to terminate the contract.<\/em><\/p>\n\n\n\n<p><em>Outstanding deliverables should be submitted by [date]. In addition, unpaid invoices, if any, should be submitted by [date] so that we can clear the outstanding balance by [date].<\/em><\/p>\n\n\n\n<p><em>You will not have access to [relevant networks, systems, etc.] effective [date].<\/em><\/p>\n\n\n\n<p><em>In case of any questions, you may contact [name]<\/em><\/p>\n\n\n\n<p><em>Sincerely,<\/em><\/p>\n\n\n\n<p><em>[Name]<\/em><\/p>\n\n\n\n<p>The sample letter of termination of service agreement above can be used for freelancers and agencies. The service contract termination letter sample doc will help if you want any independent contractors or freelancers to be let go. The termination of the contract sample is a good starting point and can be customized as per your requirements.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-conclusion\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><strong>Conclusion&nbsp;<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>These templates will help you draft one as per your requirements. But remember, it is always better to end things amicably. Do you have any other templates? Or have any queries? Please share your views in the comment section.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><a href=\"https:\/\/springrecruit.com\/signup\"><img decoding=\"async\" width=\"500\" height=\"300\" src=\"https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-2-1.png\" alt=\"Try SpringRecruit for Free\" class=\"wp-image-508468\" srcset=\"https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-2-1.png 500w, https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-2-1-300x180.png 300w, https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-2-1-60x36.png 60w, https:\/\/blog.springworks.in\/wp-content\/uploads\/2022\/01\/springrecruit-2-1-480x288.png 480w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/a><\/figure>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Here are the 5 templates for termination letters applicable for various cases like layoffs, cause (performance\/misconduct\/attendance, etc.), and business contract expiry.<\/p>\n","protected":false},"author":3,"featured_media":504541,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[482],"tags":[],"class_list":["post-504512","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-human-resources","disable-dropcap","disable-2-columns"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - 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